Data Collection Timelines and Policies

2018 Year-End Data Timeline

All dates are subject to change. Final dates will be posted in Wednesday Bulletin announcements.

The Hub is the main resource for DC PCSB data collection and validation! Here are basic instructions to access the Hub and change your password if needed. Please see "Hub Training and InstructionalDocuments" from the Hub homepage for additional Hub information.

 

All PMF collection and validation details are accessible from the Hub's PMF Dashboard. The PMF Dashboard is located on your Hub homepage. Here is an overview on how to download and upload data and documents in the PMF Dashboard. Each section of these directions is linked to the appropriate section in the PMF Dashboard.

 

2017-18 Year-End Data Timeline

Measure/Framework

Phase

Platform

Instructions

Opens

Closes

Annual Survey (All Schools) Collection Hub   May 7 June 29
Re-enrollment Document Submission (PK3-12) Collection Spreadsheet in PMF Dashboard, Documents Submitted to OSSE's Exit Management Link April 25 May 23
High School Roster

Review

Validation

Review - Hub

Validation - Qlik

  May 24 June 8
Early Childhood (PK-2) Data Collection Collection Hub Link June 4 June 27
Adult Education (Cohort 1) Roster Confirmation Hub via Email June 4 June 28
9th Grade on Track Collection Collection Hub Link June 18 June 28
High School-Specific Measures (ACT, PSAT, IB, Dual Enrollment, CTE, College Acceptance) Collection Hub Link June 25 July 25 
Adult Education (Cohort 1) Data Collection Collection Hub via Email July 9 July 26
Re-enrollment Validation Validation Hub via Hub July 23 August 8
9th Grade on Track Summer School Collection Collection Hub Link August 1 August 10
Adult Education (Cohort 2) Roster Confirmation Hub via Email August 3 August 22
Adult Education (Cohort 1) Data Validation Validation Hub via Email August 6 August 22
PK-8 and High School PARCC Validation Validation Hub   August 20 September 5
PK-8 CLASS Validation Validation Hub    August 20 September 5
High School-Specific Measures (ACT, AP, PSAT, SAT, IB, Dual Enrollment, CTE, College Acceptance) Validation Hub   August 27 September 12
Adult Education (Cohort 2) Data Collection Collection Hub via Email August 29 September 21
All Schools - Note from the School Review and Revision Hub Link September 14 September 26
PK-8 and HS In-seat Attendance Validation Validation Hub   September 19 October 3
Adult Education (Cohort 1) Data Validation Validation Hub via Email October 1 October 18
PK-8 MGP Validation Validation Hub   October 4 October 15
HS MGP Validation  Validation Hub via Email October 15 October 22

 

 

 

Data Policies

 

Automated Data Transfer (ADT)

 

 

 

 

Closed Windows in the 2016-17 Year-End Data Timeline

Measure

Phase

Platform

Instructions

Opens

Closes

Re-enrollment (PK3-12 PMF Only)
Collection Hub Text April 3 May 3
Re-enrollment Document Review by DC PCSB Review NA NA May 4 June 10
High School Roster Review Qlik

NA

May 15 May 24
Early Childhood (PK3-2) Data Collection Hub Text June 5 June 28
Adult Education Measures (Cohort 1)  Roster Confirmation Hub In Hub June 5 June 29
High School 9th Grade on Track Data Collection Hub In Hub June 16 June 29
Adult Education Measures (Cohort 1) Data Collection Hub Coming Soon July 6 July 20
High School 9th Grade on Track On-Site Verification School Visit Via Email July 5 July 24
Annual Survey (All Schools) Information Collection Hub Home Page, Click on "Annual Survey" June 19 July 26
High School Specific Measures (e.g., PSAT, AP/IB/Dual Enrollment, etc.) Data Collection Hub Text June 28 July 27
Early Childhood Data Audtis On-Site Verfication School Visit/Desk Audit Via Email July 5 August 10
Adult Education Measures (Cohort 1) On-Site Verification School Visit Via Email July 26 August 7
High School 9th Grade on Track (Summer School Transcripts) Data Collection Hub Via Email August 1 August 8
Early Childhood Data Validation Validation Hub PMF Scorecard August 2 August 15
Adult Education Measures (Cohort 1) Data Validation Hub PMF Scorecard August 8 August 21
Adult Education Measures (Cohort 2) Roster Confirmation Hub Via Email August 8

August 28

PARCC Data Validation Hub PMF Scorecard August 23 September 6
High School Specific Measures (e.g., PSAT, AP/IB/Dual Enrollment, etc.) Validation Hub PMF Scorecard August 28 September 13
Adult Education Measures (Cohort 2) Data Collection Hub Via Email August 29 September 21
Attendance Rates Validation Hub PMF Scorecard September 13 September27
Adult Education Measures (Cohort 2) On-Site Verification School Visit Via Email September 14 September 27
Adult Education Measures (Cohort 1) Validation Hub PMF Scorecard September 20 October 12
High School 4 and 5-year ACGR Validation Hub PMF Scorecard October 5 October 17
Adult Education (Cohort 2) Data Validation Hub PMF Scorecard October 5 October 12
MGP Rates (Grades 4-8) Validation Hub PMF Scorecard October 6 October 19
All Schools Scorecard Final Review Scorecard Valiation Via Email Via Email October 25 November 1
All Schools Scorecard Public Release Public Release DC PCSB Website NA November 8 NA

 

Closed Windows in the 2015-16 Year-End Data Timeline

Measure

Phase

Platform

Instructions

Opens

Closes

Re-enrollment (PK3 - 12) - PMF Only
Collection FTP Text March 21 April 22
Re-enrollment Document Review by DC PCSB Review FTP NA May 1 May 30
High School Roster Validation FTP

Text

Validation Form

May 11 May 24
OSSE's Student Demographic and Enrollment Verification (All schools) Validation OSSE's sFTP Text May 16 June 15
Early Childhood Data (PK-2) Collection FTP Text June 6 June 30
High School 9th Grade on Track Collection FTP Text June 13 June 24
Re-enrollment Document Review by Schools Review FTP Review June 15 June 30
Attendance, Discipline, and Enrollment (All Schools) Last Day for Changes School's SIS/QLIK Text N/A July 8
Adult Ed Measures (Cohort 1 Schools) Collection FTP In the file June 29 July 12
Attendance, Discipline, and Enrollment (All Schools) Validation QLIK Text (coming soon) July 9 July 15
High School Specific Measures (e.g., PSAT, AP/IB/dual enrollment, etc.) Collection FTP Text June 20 July 22
High School 9th Grade on Track On-Site Verfication Visit to the school Via Email July 5 July 22
School Contact List and Profile Information Update and Validation Hub In Hub July 11 August 5
Early Childhood Data Audit On-Site Verification Visits to Select Schools Via Email July 13 August 12
Adult Ed Measures (Cohort 1 Schools) On-Site Verfication Visit to the school Via Email July 14 July 27
Schools Verify PARCC Data with OSSE (released in August) Verification OSSE (TBD) N/A  mid-July late-July
High School 9th Grade on Track (Summer School Transcripts) Collection FTP Via email after 9th grade audit August 1 August 5

Early Chidhood Data Validation

Validation Hub In Hub August 1 August 19
Re-enrollment Validation Validation Hub In Hub August 1 August 19
High School Specific Measures (e.g., 9th grade on track, PSAT, AP/IB/dual enrollment, etc.) Validation Hub "Validating Academic Measures" in the Hub August 22 September 2
Adult Ed Measures (Cohort 2 Schools) Collection FTP In the spreadsheet loaded in FTP August 29 September 9
Schools Verify PARCC Data and Attendance in Hub is accurate with OSSE's data Posted in Hub Hub N/A September 6

September 15

 

MGP Verification Hub N/A September 6 September 15
PMF Profile Page Review Validation Email Submit changes in Data Tickets September 27 October 6
PK-8 PMF Scorecard Final Review Validation Email Via Email September 27 October 6
PK - 8 PMF Scorecard Release NA DC PCSB's Website NA Week of October 10 NA
Adult Ed Measures (Cohort 2 Schools) Validation Hub Validating Academic Data in the Hub under Hub Training and Instructional Documents October 5 October 14
High School 4 and 5-year ACGR Validation Hub NA October 3 Ocotober 12
High School and Alternative Framework Scorecard Review Validation via Email via Email October 18 October 27
Adult Education Scorecard Review Validation via Email via Email October 25 November 3
High School and Alternative Framework Scorecard Release NA DC PCSB's Website NA Week of October 31 NA
Adult Education Scorecard Release NA DC PCSB's Website NA Week of November 7 NA
20 Years of Quality Public Charter Schools event Celebration     November 20, 6:30 p.m.