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September 17, 2012
??D.C Public Charter School Board 3333
14th Street, NW Suite 210
Washington, DC 20010
September 17, 2012 7:30 p.m.

Public Hearing Board

Members in Attendance:
Mr. Brian Jones (Chair); Dr. Darren Woodruff; Ms. Emily Bloomfield; Mr. Don Soifer; Ms. Sara Mead; Mr. Scott Pearson (Ex-Officio).

Proposed Board Policy: Updating Language of PCSB School Monitoring
Mr. Jones called the public hearing to order at 7:38pm and asked if there was anyone present who wished to testify.

Hearing none, Mr. Jones adjourned the public hearing at 7:41 p.m.

Public Meeting

Board Members in Attendance: Mr. Brian Jones (Chair); Mr. John “Skip” McKoy; Dr. Darren Woodruff; Ms. Emily Bloomfield; Mr. Don Soifer; Ms. Sara Mead; Mr. Scott Pearson (Ex-Officio)

Mr. Jones called the public meeting to order at 7:42pm, and asked if there are any public officials present. None were present.

Approval of the Agenda
Ms. Bloomfield made a motion to approve the agenda. Ms. Mead seconded the motion. The board voted 6-0 to approve the agenda. Approval of the August 20st 2012 Board Minutes Dr. Woodruff made a motion to approve the board minutes. Ms. Bloomfield seconded the motion. The board voted 6-0 to approve the August 20, 2012 board minutes. Administrative Committee – Contracts over $25,000 Mr. Jones accepted into the public record the list of charter school contracts valued at more than $25,000.

Public Comment
None

Request for Charter Amendment- The Next Step Public Charter School- Changes in Ages Served
Representative from School: None present
Staff Presenter: Ms. Naomi DeVeaux, PCSB Deputy Director

Ms. DeVeaux stated that Next Step’s requests a change in the starting age of the students it serves from 15 to 16. According to Next Step, this change is consistent with the eligible age for General Education Development testing, which is from age 16 years and above, and the term “disconnected youth” that the city and many service agencies define as youth are ages 16-24 who are not in school or working.

Mr. Jones asked for a motion to approve the charter amendment. Mr. Soifer moved to approve it and Dr. Woodruff seconded the motion. The board voted 6-0 to approve the motion.

Request for Charter Amendment- The Next Step Public Charter School- Articles of Incorporation and By-Laws
Representative from School: None present
Staff Presenter: Ms. Naomi DeVeaux, PCSB Deputy Director

Ms. DeVeaux summarized the board memorandum. Mr. Jones asked for a motion to approve the articles of Incorporation and By-Laws.

Dr. Woodruff made a motion for approval and Mr. Soifer seconded the motion. The board voted 6-0 to approve articles of Incorporation and By-Laws.

Request for Charter Amendment- Paul Public Charter School- Addition of High School Program
Representatives from school: Jami Dunham, Head of School; Dennis Campbell, Member of the Board of Trustees
Staff presenter: Ms. Naomi DeVeaux, Deputy Director

Ms. DeVeaux summarized the board memorandum on Paul’s request for a Charter Amendment.

Ms. Jamie Dunham thanked the board for taking the time to review their charter amendment. Ms. Dunham assured the board that Paul has the capacity to undertake the expansions. Based on Paul’s financial history, student performance history and enrollment data, expanding the school is achievable. Additionally, Paul is aligning itself with support groups such as Ten Square, New Schools, The Walton Family Foundation, Charter Board Partners, and The Asia Society.

Dr. Woodruff asked if the majority of the students will continue from the middle school to high school.

Ms. Dunham answered that Paul anticipates most growth coming from within the middle school. Dr. Woodruff asked if Paul had any specific recruitment strategies for non-continuing Paul students. Ms. Dunham answered that in Paul’s application grades 9 and 10 were included as entry points. In terms of recruitment, it will be based on what is needed for the particular grades. Dr. Woodruff asked if Paul would be seeking a different clientele. Ms. Dunham answered that Paul will be growing from within and it does not feel the need to attract a different clientele. Mr. Soifer mentioned that the partnership with an existing exemplary high school is not an appropriate condition but it is a good practice condition. Ms. Meade asked Ms. DeVeaux if specific timelines have to be given and met before the board makes its decision. Ms. DeVeaux stated for the record that Paul has not seen nor met the conditions stated in the memorandum.

Ms. DeVeaux read the conditions into the record:

• Create a high school curriculum in all subject areas to be taught as part of the expansion.
• Develop goals for the high school and middle school campuses that directly align with the Performance Management Framework and at least one goal specifically around the technology and global focus of the public charter school.
• Form two campuses: Paul PCS Middle School, serving 6-8, and Paul PCS High School, serving grades 9-12.
• Develop concrete strategies, structures and a timeline for implementing the technology- and globally-focused programs in Paul PCS.
• Develop comprehensive, transparent student promotion policy that applies to the high school. Include descriptions of what courses are required for each grade and which are electives.
• Develop comprehensive truancy and discipline policies for the Paul PCS HS campus that are appropriate for high school students.
• Develop an alternative facilities plan should the bond financing not be approved. Include in this plan strategies and approaches to managing student behavior in an environment more students and less space. Dr. Woodruff moved to approve the request to change ages served and Mr. Soifer seconded the motion.

The board voted 6-0 to approve the motion.

Notification of Curriculum Change – Friendship Public Charter School
Representatives From School: Rictor Craig (Principal); David Lawey (International Baccalaureate Coordinator); Monica Hasan (International Program Coordinator)
Staff Presenter: Naomi DeVeaux, PCSB Deputy Director

Ms. DeVeaux gave a summary from the board memorandum on Friendship’s desire to incorporate the IB program at Friendship-Woodridge. Mr. Levy stated that as a school the most important steps taken this year was to hire an IB Coordinator and a Middle Years Program (MYP) coordinator to help hold them accountable to their students.

Mr. Jones asked why the IB program appealed to Friendship. Mr. Craig said because of the international approach it takes. Mr. Pearson asked how the high school program relates to Friendship High School. Mr. Craig answered that Friendship wants to get the Primary Years Program (PYP) and Middle Years Program (MYP) right before venturing into the diploma program.

Ms. Mead asked if the International Baccalaureate curriculum served children as young as PK3-4. Ms. Hasan answered that the difference in curriculum for PK3 and PK4 is the amount of inquiry.

IB is developing a curriculum for 3-5 year olds. Ms. Bloomfield asked how the new curriculum fits into the school’s broader improvement goals. Mr. Craig answered that the program would promote increasing the rigor inside of the classroom.

Mr. Soifer asked the representatives of Friendship to speak on what strategies they would take to see growth in proficiency rates, especially in the middle school. Mr. Craig answered that Woodbridge has instructional teams to work on Math and Literacy. IB is complimentary to what Friendship-Woodridge is doing.

Dr. Woodruff asked what are the foreign language requirements around having an IB program. Mr. Lowey answered that the requirements are 50 hours in one year in each grade level. There is currently a four year program for language study from 5-8th grade.

Notice of Concern – William E. Doar Public Charter School for the Performing Arts (WEDJ)
Representative from School: John Manahan, Chief Operating Officer
Staff Presenter: Charlotte Cureton, Equity and Fidelity Specialist

Ms. Cureton summarized the board memorandum, which raised concerns that WEDJ did not properly conduct a lottery for the 2012-13 school year. Mr. Manahan stated that WEDJ was faced with an unexpected influx of students due to its successful marketing efforts. It had never been oversubscribed before and so had never had to conduct a lottery. The school now has a fully-developed lottery policy which it intends to implement in the coming year. He also noted that WEDJ is actively involved in PCSB’s common application deadline initiatives.

Mr. Jones noted that this is the first year the school was faced with over enrollment issues and thus the need to hold a lottery.

Dr. Woodruff asked if the last nine enrolled students who were subsequently un-enrolled due to lack of capacity had submitted their applications late.

Mr. Manahan answered that the returning students filled the open slots and that the nine students had submitted their applications after the school’s deadline.

Mr. Pearson asked how many students were enrolled. Mr. Manahan answered that 550 students were initially enrolled. However just 325 students showed up on the first day of school. The school has continued recruiting and enrolling students and enrollment is currently at 457 students.

Ms. Bloomfield asked Ms. Cureton how the notice of concern will be lifted given that the issue has already been remedied.

Mr. Pearson answered that a notice could be made and then immediately lifted. He said another alternative would be to not issue a notice at all but to simply note for the record what occurred and its resolution.

Ms. Mead noted for the record that the Board takes the open enrollment of schools seriously. This includes the obligation to not counsel out children with special needs or low-income families.

The board did not vote and no notice of concern was approved.

Approval to Open Public Comment on Proposed Board Policies/ Documents: Adult Education Pilot Performance Management Framework
Staff Presenter: Dr. Jackie Boddie, School Quality and Accountability Specialist

Dr. Boddie summarized the board memorandum. Mr. McKoy asked if military services would become an option for students after graduation. Dr. Boddie answered that once the students exited the program, it would be an option for them to pursue.

Ms. Bloomfield asked if Dr. Boddie has solicited feedback from adult education providers.

Dr. Boddie answered that all adult education charter schools had been extensively involved in the process for developing the pilot. Ms. Bloomfield asked if the student retention described in the pilot is in regard to the workplace.

Dr. Boddie answered that yes, it is in regard to the workplace. Mr. Soifer moved to submit the proposed policy into public comment and Ms. Bloomfield second the motion.

The board voted 6-0 to approve opening public comment on the Adult Education Performance Management Framework Pilot.

Vote to Approve a Board Policy: Early Childhood Performance Management Framework
Staff presenter: Ms. Rashida Kennedy, Equity and Fidelity Team Manager

Ms. Kennedy summarized the board memorandum. Ms. Mead asked if the schools will be allowed to change their assessments within 3 years. Ms. Kennedy answered that the school will not be able to change their assessments. Ms. Mead made a motion to approve and Dr. Woodruff seconded the motion. The board voted 6-0 to approve the Early Childhood Performance Management Framework.

Vote to Approve a Board Policy: New Charter Startup Guidelines and Board Proposal
Staff presenter: Ms. Naomi DeVeaux, Deputy Director

Ms. DeVeaux summarized the board memorandum. Mr. Soifer motioned to approve and Ms. Mead seconded the motion. The Board voted 6-0 to approve the new charter startup guidelines and board proposal.

Vote to Approve a Board Policy: Charter Renewal Guidelines
Staff Presenter: Ms. Naomi DeVeaux, PCSB Deputy Director

Ms. DeVeaux summarized the board memorandum. Mr. McKoy asked if schools were entitled to technical assistance during this process. Ms. DeVeaux answered that PCSB is providing technical assistance. Mr. Pearson gave an example of how PCSB asks schools in their petition to address the goals they laid out in their charter and indicate if the school has met their charter goal or not. PCSB would give the school guidance as to if their goals were met and how it can be met. Ms. Bloomfield asked how it would work if a school is approved for renewal and then submits a revised discipline policy.

Ms. DeVeaux answered that the approach that PCSB staff is taking is to look at how is the discipline policy is aligned with their charter and how the discipline policy supports learning in the school.

Mr. Pearson stated that PCSB wants to ensure that any policy is consistent with the law, especially with regard to students with special needs.

Ms. Bloomfield asked about what consists as appropriate grounds for uniform violation.

Mr. Pearson answered that it is not up to PCSB to dictate what those grounds should be.

Mr. Soifer moved to accept the Charter Renewal Guidelines, Mr. McKoy seconded the motion. The board voted 6-0 to approve the motion.

Public Comment
There was no public comment.

The meeting was adjourned at 9:03pm.